Main Responsibilities:

Financial Administration

  • Assist with preparation of the budget
  • Implement financial policies and procedures
  • Establish and maintain cash controls including deposits and donations
  • Establish, maintain and reconcile the general ledger
  • Monitor cash reserves and investments
  • Reconcile and acquit grant and funding income
  • Prepare and reconcile bank statements
  • Establish new and maintain existing supplier accounts
  • Process supplier invoices
  • Maintain the purchase order system
  • Ensure data is entered into the system
  • Issue cheques for accounts due
  • Ensure transactions are properly recorded and entered into the computerized accounting system
  • Maintain financial files and records
  • Maintain all relevant insurance policies
  • Prepare income statements
  • Prepare balance sheets
  • Receive and verify invoices
  • Process and record petty cash transactions
  • Maintain the assets register
  • Reconcile accounts
  • Submit staff time sheets for payroll processing
  • Liaise with the auditor to produce an annual financial statement
  • Order and collect office consumables, stationery and other supplies.

Administrative Duties

  • General reception duties including: screen calls, respond to general telephone, email and fax enquiries.
  • Establish and maintain a range of basic databases and records systems including; mailing lists  membership details  office records  others as required
  • Process inward and outward mail.
  • Filing
  • Attend meetings as required
  • Collate and mail out invitations
  • Distribute meeting documents
  • Take Minutes when required
  • Produce Financial statements
  • Book carer support for Board members
  • Provide administrative assistance to the Team Leader and
  • Perform other related duties as required by the Team Leader

Qualification and Skills:

Education and Experience

  • Bachelor’s degree in Business Administration, Accounting or Management preferably with two year of demonstrable experience in a similar role in I/NGOs. Master’s degree in related field with one year of experience is preferable. 


  • Good understanding of accounting principles including accrual accounting, reconciliations, general ledger journals and preparedness to learn more complex principles
  • A high level of knowledge and competency in Microsoft Office especially Word, Excel, PowerPoint and Publisher
  • Experience in the use of Microsoft Outlook
  • Experience in general reception duties 

Personal Qualities/Skills

  • Commitment to the Vision and Mission Statement of Youth Alliance for YAE
  • Demonstrated teamwork skills
  • Commitment to ongoing professional development
  • Good communication skills with a wide range of people
  • Fluency in English and Nepali both written and spoken
  • Experience in providing general support in a small team
  • Attention to detail and good time management and self- organizational skills
  • Hardworking, honest and able to work under minimal supervision
Contract Type:Fixed
Contract Duration: 3 Months Probation Period with Extension
Duty Station: Kathmandu
Vacancy Expires On:2018-03-09
Note* Please click on the download button to download detail ToR. Send your Application addressing the Essential Requirements, along with a CV to with the position title in the subject line by 9th March, 2018 Friday.