Finance and Administration Officer

Main Responsibilities:

• Assist with preparation of the budget
• Implement financial policies and procedures
• Establish and maintain cash controls including deposits and donations
• Establish, maintain and reconcile the general ledger
• Monitor cash reserves and investments
• Reconcile and acquit grant and funding income
• Prepare and reconcile bank statements
• Establish new and maintain existing supplier accounts
• Process supplier invoices
• Maintain the purchase order system
• Ensure data is entered into the system
• Issue cheques for accounts due
• Ensure transactions are properly recorded and entered into the computerized accounting system
• Maintain financial files and records
• Maintain all relevant insurance policies
• Prepare income statements
• Prepare balance sheets
• Receive and verify invoices
• Process and record petty cash transactions
• Maintain the assets register
• Reconcile accounts
• Submit staff time sheets for payroll processing
• Liaise with the auditor to produce an annual financial statement
• Order and collect office consumables, stationery and other supplies.

• General reception duties including: screen calls, respond to general telephone, email and fax enquiries.
• Establish and maintain a range of basic databases and records systems including; mailing lists  membership details  office records  others as required
• Process inward and outward mail.
• Filing
• Attend meetings as required
• Collate and mail out invitations
• Distribute meeting documents
• Take Minutes when required
• Produce Financial statements
• Book carer support for Board members
• Provide administrative assistance to the Team Leader and
• Perform other related duties as required by the Team Leader

Qualification and Skills:

• Bachelor’s degree in Business Administration, Accounting or Management preferably with two year of demonstrable experience in a similar role in I/NGOs. Master’s degree in related field with one year of experience is preferable. 

• Good understanding of accounting principles including accrual accounting, reconciliations, general ledger journals and preparedness to learn more complex principles
• A high level of knowledge and competency in Microsoft Office especially Word, Excel, PowerPoint and Publisher
• Experience in the use of Microsoft Outlook
• Experience in general reception duties 

• Commitment to the Vision and Mission Statement of Youth Alliance for YAE
• Demonstrated teamwork skills
• Commitment to ongoing professional development
• Good communication skills with a wide range of people
• Fluency in English and Nepali both written and spoken
• Experience in providing general support in a small team
• Attention to detail and good time management and self- organizational skills
• Hardworking, honest and able to work under minimal supervision