Job Vacancy
Finance and Administration Officer
Main Responsibilities:
Financial Administration- Assist with preparation of the budget
- Implement financial policies and procedures
- Establish and maintain cash controls including deposits and donations
- Establish, maintain and reconcile the general ledger
- Monitor cash reserves and investments
- Reconcile and acquit grant and funding income
- Prepare and reconcile bank statements
- Establish new and maintain existing supplier accounts
- Process supplier invoices
- Maintain the purchase order system
- Ensure data is entered into the system
- Issue cheques for accounts due
- Ensure transactions are properly recorded and entered into the computerized accounting system
- Maintain financial files and records
- Maintain all relevant insurance policies
- Prepare income statements
- Prepare balance sheets
- Receive and verify invoices
- Process and record petty cash transactions
- Maintain the assets register
- Reconcile accounts
- Submit staff time sheets for payroll processing
- Liaise with the auditor to produce an annual financial statement
- Order and collect office consumables, stationery and other supplies.
- General reception duties including: screen calls, respond to general telephone, email and fax enquiries.
- Establish and maintain a range of basic databases and records systems including; mailing lists membership details office records others as required
- Process inward and outward mail.
- Filing
- Attend meetings as required
- Collate and mail out invitations
- Distribute meeting documents
- Take Minutes when required
- Produce Financial statements
- Book carer support for Board members
- Provide administrative assistance to the Team Leader and
- Perform other related duties as required by the Team Leader
Qualification and Skills:
Education and Experience- Bachelor’s degree in Business Administration, Accounting or Management preferably with two year of demonstrable experience in a similar role in I/NGOs. Master’s degree in related field with one year of experience is preferable.
- Good understanding of accounting principles including accrual accounting, reconciliations, general ledger journals and preparedness to learn more complex principles
- A high level of knowledge and competency in Microsoft Office especially Word, Excel, PowerPoint and Publisher
- Experience in the use of Microsoft Outlook
- Experience in general reception duties
- Commitment to the Vision and Mission Statement of Youth Alliance for YAE
- Demonstrated teamwork skills
- Commitment to ongoing professional development
- Good communication skills with a wide range of people
- Fluency in English and Nepali both written and spoken
- Experience in providing general support in a small team
- Attention to detail and good time management and self- organizational skills
- Hardworking, honest and able to work under minimal supervision
Contract Type:Fixed
Contract Duration: 3 Months Probation Period with Extension
Duty Station: Kathmandu
Vacancy Expires On:2018-03-09
Note* Please click on the download button to download detail ToR. Send your Application addressing the Essential Requirements, along with a CV to info.yae@gmail.com with the position title in the subject line by 9th March, 2018 Friday.
Contract Duration: 3 Months Probation Period with Extension
Duty Station: Kathmandu
Vacancy Expires On:2018-03-09
Note* Please click on the download button to download detail ToR. Send your Application addressing the Essential Requirements, along with a CV to info.yae@gmail.com with the position title in the subject line by 9th March, 2018 Friday.